Privacy policy
This notice explains how we process personal data on this website in line with Regulation (EU) 2016/679 (GDPR) and Slovak Act No. 18/2018 Coll. on personal data protection.
1. Controller
GaiaVia - TatoVia, Železničná 263/9, 053 61 Olcnava, Company ID (IČO) 57 343 900, civic association.
Contact for all data protection matters: tatovia@viafamilia.sk, +421 908 852 691.
The websites of TATOvia, MAMAvia and viaFAMILIA are run by this one civic association, which is also the controller for all their events. We have not appointed a data protection officer.
2. What we process, why and for how long
| Purpose | Data | Legal basis (GDPR) | How long |
|---|---|---|---|
| Event registration | name, e-mail, phone, number, names and ages of children, answers to the event’s questions, note, confirmations | pre-contractual measures and performance of the agreement on participation – Art. 6(1)(b) | phone, note, children's names and ages and answers: 30 days after the event; the rest: 12 months after the event |
| Health information you give in the note or answers (e.g. allergy, diet) | only what you choose to tell us | your explicit consent – Art. 9(2)(a) | 30 days after the event |
| Photos from events | photos of participants | your consent – Art. 6(1)(a); withdrawable at any time | until you withdraw consent; the consent record is kept as long as the photos are published |
| Contact form | name, e-mail, phone (optional), message | our legitimate interest in answering you – Art. 6(1)(f) | 12 months |
| Newsletter | e-mail, name (optional), language, time of sign-up and confirmation, IP address at sign-up or the source of a consent given in writing | your consent – Art. 6(1)(a); proof of consent: legitimate interest – Art. 6(1)(f) | until you unsubscribe (+ 30 days); unconfirmed sign-ups 30 days |
| Website security | IP address of failed admin log-ins, technical error logs | legitimate interest in protecting the website – Art. 6(1)(f) | 24 hours; logs 90 days |
Data is deleted automatically when the period expires. Fields marked * in the registration form are needed to organise the event (e.g. to contact you if plans change); without them we cannot register you. Everything else, including all consents, is voluntary and has no effect on your participation.
3. Children
We only process the number, ages and possibly names of children, provided by their parent or guardian, so we can prepare the programme. Children do not register themselves. The newsletter is for people aged 16 and over.
4. Who receives the data
- the organisers of the event (members of the association) – only to the extent needed;
- WebSupport s.r.o., Bratislava – web hosting, database and e-mail (processor, servers in the EU);
- Google (Gmail), where an organiser’s mailbox is hosted there – transfer to the USA is based on the EU–US Data Privacy Framework.
We do not sell data or use it for marketing by anyone else. Links to Google Maps and Google Calendar contact Google only when you click them.
5. Your rights
You have the right to access your data, to rectification, erasure, restriction of processing and data portability, the right to object to processing based on legitimate interest, and the right to withdraw any consent at any time (this does not affect processing before withdrawal). Just write to tatovia@viafamilia.sk – we will reply within one month. Every newsletter contains an unsubscribe link.
You can lodge a complaint with the Office for Personal Data Protection of the Slovak Republic, Hraničná 12, 820 07 Bratislava, dataprotection.gov.sk.
We do not use automated decision-making or profiling.
6. Cookies
We only use one technically necessary cookie (vf_sess) that protects the forms and is deleted when you close the browser. No analytics, advertising or social media cookies, so no consent banner is needed. Fonts and videos are served from our own server. Some stories contain YouTube or Vimeo videos: the player is loaded only after you click it (YouTube in its privacy-enhanced mode, Vimeo with “do not track”); from that moment the provider may process your IP address and set its own cookies under its own privacy policy.
Last updated: 18. 10. 2026